In this day and age any relocation that requires the handling of “protected” confidential information requires extensive measures to prevent a breach of that data. File room transfers, conversions or relocations provide a major opportunity for identity theft, release of financial or credit related materials.
It is incumbent upon the transitioning entity to guard the entire process relating to careful chain of custody. Not doing so can open a company and its officers, management to both criminal and civil litigation and penalties. Not to mention the awful public relations issues and ensuing loss of good will. Your legal counsel, CPA firm, and technology provider should be included when planning these aforementioned activities. At the very least a mover who specializes in commercial relocations will diminish some risks, but, if you can find a commercial mover who also deals in medical and hospital moves should be very well versed in procedures to protect you, your patient or client data. One step greater is an office mover experienced in handling protected material that also is a “records manager” since the very core of this business is relocating, storing, disseminating and destroying protected data. An RIM (Records & Information Management) professional will have the experience and knowledge to help your team safely navigate the potential pitfalls normally associated with relocating or storing privileged information, files, charts, computer data, and credit or financial information. Many such professionals can offer a box-less moving solution which not only assures the information transfers completely intact and in order but will safe downtime as well as money. Shredding, scanning, off-site storage and relocation being handled by one entity cuts coordination time to a fraction, saves duplication of efforts as you hand over several functions to one entity to manage. Blending these activities will offer greater protection since you will have fewer persons involved in handling your most valuable asset-your information. Space management, relocation and storage can be stressful enough don’t compound it by trying to reinvent the wheel your self, hire a pro, and buy their knowledge. As the old saying goes “the wise man educates himself on others mistakes”.
Like this:
Like Loading...
About Scott McNelley
Scott McNelley is a lifelong problem-solver and entrepreneur who uses creativity, ingenuity and hard work to find the best solutions for his moving and storage customers in Alabama and beyond. When a good solution doesn’t already exist, Scott creates one by “Imagineering” new equipment or systems that deliver the results his customers need and deserve.
Scott’s first business was a small local moving company that he started while in college and later sold (the company is still in business today). He then started Admiral Movers, which has grown over the years into a much larger office moving firm, now known as “Montgomery’s Only True Office Mover.”
With Admiral, Scott took office moving to the next level, by creating several revolutionary techniques and new moving equipment that he conceived and built in direct response to the unmet needs of his customers. Among other office move improvements, Scott created Admiral’s AirGlide℠ Computer Moving and Office Gondola℠ Systems, which together offer a truly “boxless, crateless” moving solution that better protects expensive equipment and gives customers better access to their property before, during and after a move.
Encouraged by the success of Admiral Movers, Scott was able to expand his ability to serve his customers by starting two other enterprises: Redwood Properties, a real estate holding company, and Admiral Records Management (ARM), a document management and storage specialty firm and a proven leader in secure information transition, relocation, conversion and storage. Banks, hospitals, government agencies, the military, corporations, and medical practices have come to rely on ARM to maintain privacy, coordinate logistics, and provide the ultimate in protection of their client data.
ARM is a natural extension of his work with Admiral, and Scott brought the same creativity and problem-solving ingenuity to the difficulties his customers face when managing their critical business records. With ARM, Scott introduced Intelligent Archiving, an unconventional approach to on-demand document scanning services that makes it easier and less expensive than ever for customers to transition to a fully-paperless office. Intelligent Archiving also safeguards patient privacy and ensures total compliance for customers in the medical and healthcare fields that are making the change.
Scott’s efficient and cost-effective solutions have saved his customers money, time, backaches and headaches over the years, and his innovations, along with service that consistently exceeds expectations, are the biggest reasons his customers won’t go anywhere else for office moving or document management and storage assistance.
To learn more about how Scott’s passion for creative problem-solving can help your firm with an office move or document management and storage, please visit:
www.alwaysleading.com
www.admiralmovers.com
www.admiralrecordsmanagement.com
Or you can simply email info@alwaysleading.com, or call 334-262-6666 today!
